Agricultural Conferences

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Contact Us

Agricultural Conferences
430 Student Union
Stillwater, OK  74078

Phone:  405.744.6489
Fax:  405.744.8491


Agricultural Conferences

Services We Provide You

Our Office Provides Many Services: Contact us if you don't see what you need!



Consulting We answer your questions about conference requirements, budgets and management.

Room Reservations

Room Reservations Do you need a block of rooms for the entire gourp, or just for yourself and the speakers? We can make the arrangement for either set.

Travel Reservations

Travel Reservations We will work with you or directly with your speakers to make travel arrangements.

Budget Contract

Budgeting and Contract Negotiations One of the most important aspects of conference management is getting the most for your money, while meeting all your needs. We can help!

On Site Management

On Site Management and Registration

While you are busy attending your conference, we are busy handling all of the on-site details. We make you look good!



Catering Arrangements We can guide you through the catering maze of dos and don'ts. The success of a conference can hinge on the success of the catering.

Specialized Tour Arrangements

Specialized Tour Arrangements We can assist with educational participant tours as well as fun excursions for spouses. We will make arrangements for tours to hit your target audience. We can even act as tour guides or van drivers!

Conference Reports

Conference Reports

A database will be created to handle the reporting needs of your group. Participant lists, breakout requests, tour groups, are just some of the reports you may request. If it is on your registration form, then it is in our database.

Name Tags

Name Tags We produce professional name tags featuring your group's logo and any infomration important to the group, such as banquet, tour or breakout info. We also include their name and affiliation in print large enough to actually read!

Itemized Accounting

Itemized Accounting At the conclusion of your conference, after we pay your bills and the registration and sponsorships have been collected, we will produce a final accounting report detailing your total income and expenses.

Registration Fees

Registration fee collection and payment of expenses We collect and deposit your registration and sponsorship monies and process payments for your conference expenses. You receive the final accounting and residual balance after the conference has been balanced.

(last updated 3/8/13)
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